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School Community Council

East Meadows Elementary
School Community Council

Purpose of School Community Council:  

The purpose of the School Community Council is to build consistent and effective communication among parents, employees, and administrators; allowing parents an opportunity to be actively involved in their children's education by helping establish and implement educational goals for their respective schools.  In this regard, the responsibilities of the School Community Council are advisory in nature.  

The School Community Council (SCC) plays an important role in partnering in the education of our children with the school, its staff and faculty and the district.  The following information is from The Shared Governance Handbook. The SCC provides a "cooperative means of improving the educational programs and conditions" within the school.  Decisions and responsibilities allocated to the SCC by the Utah law includes:

  • Developing a School Improvement Plan (SIP)
  • Developing the School LAND Trust Program
  • Assisting in the development and implemation of a school professional development plan
  • Develop and implement a child access routing plan (safe walking routes to and from school)
  • Advising and making recommendations to school and school district administrators and the local school board regarding the school and its programs, school district programs, and other issues relating to the community enviorment for students
  • Developing a reading achievement plan

 Opportunities for Parents to Serve:

Meetings are open to all parents.  If parents have any questions, comments or concerns, please contact a member of the council to add items to the agenda.  

Rules of Order and Procedure:

To promote ethical behavior and civil discourse each council member shall:
• Attend council meetings on time and prepared
• Make decisions with the needs of students as the main objective
• Listen to and value diverse opinions
• Be sure the opinions of those you represent are included in discussions
• Expect accountability and be prepared to be accountable
• Act with integrity

Rules of Procedure:

All meetings are open to the public and the public is welcome to attend. (required)

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office. The agenda will include the date, time and location of the meeting. (required)

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting. (required)

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner. (best practice)

The council consists of the principal, one school employee who is elected in even years, and four parent members, two of whom are elected in even years and two in odd years. In the event there is a tie vote in an election, the principal shall flip a coin to determine the outcome. (Size of the council should be determined by the council, but councils are required to consist of the principal, at least one school employee, and at least four parents with a two-parent majority on the council. Elections are required to be staggered)

The chair conducts the meetings (required), makes assignments and requests reports on assignments. In the absence of the chair the vice-chair shall conduct meetings.

The council must have a quorum to vote (required). If a parent member is absent from two consecutive meetings, the chair will notify the member that if the member does not attend the next meeting, the council will consider the seat vacant and the remaining parent members will appoint a parent to fill the unexpired term.

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53G-7-1203(10). Council actions will be taken by motions and voting with votes and motions recorded in the minutes. (required)

Simple Motions of Parliamentary Procedure

Used by some organizations to assist those new to the process

A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required. Without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.

• A tie vote is a lost vote.
• Most motions are main motions. A main motion may be amended.
• A point of order is offered when there is some question if procedure had been followed correctly.
• To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
• Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
• A person who made the motion may withdraw the same motion

 Allocated budget for 2018-2019:
·         $79,433.43 + $5,620.13 (carry over from last year)= $85,053.56

 Allocated budget for 2017-2018:
·         $68,290.09

***For more information please refer to the Nebo School District Board Of Education Policies and Procedures Section K: School - Community Relations

Summary of Annual Report:

Teachers participated in professional development to support literacy and to analyze and respond to DIBELS data throughout the school year.  People were hired and materials were purchased to provide support and intervention opportunities for students in reading. Substitutes were hired so that teachers could participate in professional development designed to support student literacy needs and so that teachers could attend conferences.  Technology was purchased so students had greater access to reading materials and were also utilized for literacy in the classroom. Software programs were purchased for student needs. Two teachers were given a stipend to work with teachers on monitoring student progress and providing interventions ideas for students. Subs were also hired so that the DIBELS assessments could be administered to monitor student growth.

Teachers used the Utah state core curriculum and district provided framework to instruct in mathematics.  Teachers also participated in mathematical lesson study and professional development throughout the school year with support from administration and district personnel.  Technicians were hired so that intervention and enrichment activities could be provided for students in mathematics. Materials were purchased as needed to support our plan.

Teachers participated in two fine arts trainings and implemented the lessons learned in the trainings in their classrooms.  Materials were purchased to support these classroom lessons. 6th grade students were given the opportunity to participate in orchestra before school each week.

$68,290 received from the School Land Trust was spent to support the activities outlined above.  

$28,065 was spent on technician salaries.

$18,983 was spent on professional development and the substitutes needed so that teachers could participate.

$2000 was spent on supplies to support the arts.

$3,229 was spent on software.

$13,533 was spent on technology.

School Land Trust Plan 2018-2019

School Land Trust Plan 2017-18



Council Members Position Phone Number Email
Celeste Gledhill Principal 801-798-4015
Jamie Pintar Facilitator 801-798-4015
Natalie Mecham Teacher 801-798-4015
Annalyse Anderson Teacher 801-798-4015
Whitney Hancock Parent 801-369-7772
Julie Hamilton Parent 801-369-3188
Mark Resch Parent 801-361-3861
Steve Hoffman Parent 208-351-5435
Jill Marshall Parent 801-794-9440
Bryce Moore Parent 801-602-3486

School Community Council Dates
East Meadows Conference Room

  • Tuesday, September 18, 2018 - School Bond
  • Friday, October 5, 2018 - Committee Responsibilities
  • Friday, November 9, 2018 - School Assessment Data
  • Friday, December 7, 2018 - PBIS and other programs
  • Friday, January 4, 2019 - School Improvement Plan
  • Friday, February 22, 2019 - School Impovement Plan
  • Friday, March 29, 2019 - School Access Routes
  • Friday, April 26, 2018 - Celebrations

East Meadows SCC Minutes for 2016-17

East Meadows SCC Minutes for 2015-16

2016-17 Final Trustlands Report

2015-16 Final Trustlands Report

2014-15 Final Trustlands Report

2013-14 Final Trustlands Report

Minutes for 2011-12

Minutes for 2012-13

Minutes for 2013-14